Game Management System (GMS)
An introduction to GMS for new users
For info: Clubs
If you're looking to help your club for the first time with the Game Management System (GMS), here’s a little introduction on what the system is about, and the help and support available to you, as a user. All of this information can be found on the GMS Hub, with an easy to remember web address of www.englandrugby.com/gms.
Below are links that will take you straight to parts of the hub you may be most interested in. These are:
- To find out what GMS is, and discover what the system is about, click here.
- To discover what’s new in GMS, and to hear about how other clubs are using the system, click here.
- To access a wealth of training and support material, click here.
- To find out what’s upcoming, and what might be included in future system improvements, take a look here.
- To get started, and to login to the system, visit here.
In addition to the online support, we have a staffed helpdesk available to support you. To contact them, you can either email them on firstname.lastname@example.org, or call them on 020 8831 665.
SUPPORT AND TRAINING:
To log in to GMS, you must first log in to EnglandRugby.com and then return to the GMS Hub page (EnglandRugby.com/GMS). Users with the correct permissions will then see the GMS button to redirect you to the system. Once logged in to EnglandRugby.com, if you do not see the GMS button on the right of the screen, please contact your club/organisation administrator to discuss your role and access permissions for GMS.
GMS has an additional feature that allows Clubs to create their own public facing website via our system supplier First Sports International (FSI).
The RFU do not take ownership of these websites, however we do recommend that this is the best option for clubs looking to develop their own website as data from GMS will easily integrate with the website module and also provides clubs with an online payments facility that is linked to their GMS memberships, if they wish to use it.
Information on the websites and support queries should be directed to the dedicated FSI club website helpdesk: email@example.com
Community Amateur Sports Club registration (CASC) is a tax status that clubs can chose to register with the HMRC to access a number tax benefits – however in doing so whilst there is a range of tax benefits for the club it does come with range of rules and regulations that clubs need to comply with and have the ability to prove if requested by HMRC.
The main one related to GMS/CASC is around the fact that Clubs need to be able to prove (show) that 50% of their members are participating and in the legislation HMRC have specifically defined who a participating member can be.
However who is a member is defined by the ‘Constitution/ rules’ of the club – not by GMS. As such GMS should be able to provide the administration tool to support this, linked to the ‘Constitution/rules’ of the club. GMS will allow you to create non-members or contacts that can be recorded in the system for communication purposes but not flagged as a member.
A participating member is a player (including juniors irrespective of the constitution) coaches, referees, first aiders, committee members and the definition of a participating member is at least 12 times a year (that is meetings, attendance, playing, training etc)
A collection of helpful user guides and support materials can be found below:
- GMS grid format guide (PDF 500kB)
- Adding a coach to a team (PDF 760kB)
- Creating new members (PDF 1.26MB)
- Updating and editing members (PDF 624kB)
- Guide to membership status (PDF 640kB)
- Creating membership schemes (768kB)
- Sending login credentials (PDF 844kB)
- Guide to the remove-from-club function (PDF 660kB)
- CB access and permissions (PDF 912kB)
- Adding friendly fixtures (PDF 810kB)
- Requesting and making payments (PDF 1MB)